Assigning Actions to Team Members
Why this helps
When you’re working in a shared Stax, typing @handle in your next action assigns it to that person. They see it in their column. You see it leave yours. No meetings, no messages — just clear delegation.
This is what turns a shared workspace into shared responsibility. Without it, you and your collaborators are looking at the same list but nobody knows who’s doing what. With @handle, every action has a name on it.
How to assign an action
- Open a shared Stax (any Stax with collaborators).
- Type your action with an
@mention — for example:Review the DNS config @rob - As you type, a blue “Assigning to @rob” badge appears below the input to confirm the assignment.
- Press Enter.
The action moves to @rob’s column. The @rob part is stripped from the displayed text — so the action reads cleanly as “Review the DNS config” in their view.
What happens after you assign
- The action appears in the assignee’s swim lane, not yours.
- They see it immediately in their “Mine” filter on the dashboard.
- You remain the creator of the action. They become the assignee.
- The action text is stored without the
@handle— clean display, no clutter.
Where this works
Assignment with @handle works everywhere you can add a next action to a shared Stax:
| Surface | Input location |
|---|---|
| TabStax extension | Next action input in the popup |
| Dashboard — Swim lane view | Action input in any column |
| Dashboard — Expanded list | Action input in the expanded list |
| Dashboard — Compact card | Action input on the compact card |
Same behaviour, same blue badge, same result — regardless of which surface you’re using.
Rules to know
| Rule | Detail |
|---|---|
| Must be a collaborator | The @handle must belong to someone who’s already a collaborator on the Stax. If they’re not, you’ll see: “@handle is not a collaborator on this stax” |
| First mention wins | If you type multiple @ mentions, only the first one is used for assignment |
| Handle is stripped | The @handle text is removed from the stored action — the action displays without it |
| Works on shared Stax only | On a solo Stax with no collaborators, @handle is treated as plain text |
Now you can…
Delegate work inside a shared Stax without leaving the context you’re in. Type the action, tag the person, move on. They see it in their column. You see it leave yours. No back-and-forth, no “can you check on that thing I mentioned in Slack.” The Stax is the single source of truth for who’s doing what.
Related guides:
- Team Stax — overview of collaborative workspaces
- Dashboard — where swim lanes and team views live
- What is a Stax? — the core concept behind everything
- Account & Sync — free vs Pro and what collaboration requires